Administrative Manager
Catholic Relief Services - CRS
IMPORTANT
DATE
Starting date of application form 23rd August, 2024
Last date of application 2nd September, 2024
Location Karachi
Jobs Position Administration
Vacancy Detail
About CRS:
CRS is an international non-governmental organization (NGO) founded in the
United States that works in over 100 countries to promote human development by
responding to catastrophic emergencies, combating disease and poverty, and
fostering peace and justice. CRS was founded in 1943 to help war-torn Europe
and its refugees recover. Today, we are committed to assisting those in most
need, regardless of race, creed, or nationality.
SHRRP
Background:
The Sindh Housing Recovery and Reconstruction Platform (SHRRP) is a
collaboration of all stakeholders working to assist Sindh People's Housing for
Flood Affected (SPHF) with housing reconstruction and settlement recovery.
SHRRP's mission is to ensure that "Flood families live in resilient homes
and communities in Sindh." The SHRRP will assist SPHF with strategic
planning, coordination, and collaboration with national and international
organizations, the corporate sector, and public groups involved in Sindh's
post-flood housing recovery process. The platform will ensure that SPHF-led
technical support and information management are streamlined, disseminated, and
communicated at all levels. Prioritize The primary goal is to develop a
fund-raising strategy and flexible resource mobilization to fill gaps and give
SPHF and partners with the capacity-building support they require.
SHRRP
Background:
The Sindh Housing Recovery and Reconstruction Platform (SHRRP) is a
collaboration of all stakeholders working to assist Sindh People's Housing for
Flood Affected (SPHF) with housing reconstruction and settlement recovery.
SHRRP's mission is to ensure that "Flood families live in resilient homes
and communities in Sindh." The SHRRP will assist SPHF with strategic
planning, coordination, and collaboration with national and international
organizations, the corporate sector, and public groups involved in Sindh's
post-flood housing recovery process. The platform will ensure that SPHF-led
technical support and information management are streamlined, disseminated, and
communicated at all levels. Prioritize The primary goal is to develop a
fund-raising strategy and flexible resource mobilization to fill gaps and give
SPHF and partners with the capacity-building support they require.
Roles and
Key Responsibilities:
Plan, organize, monitor, and report on actions and resources needed to ensure
that administrative support functions provide cost-effective and high-quality
services. Consider delivery challenges to maintain service continuity.
Coordinate two operations functions in addition to the administration function
to guarantee that support services are provided in a high-quality and efficient
way. Assist in resolving issues that influence the effective stewardship and
optimal use of program assets and resources.
Ensure that administrative systems, processes, and policies are consistent with
agency requirements and donor and local legislation restrictions. Change office
practices and manage revisions of systems, rules, and procedures to contribute
to operational excellence.
Ensure that SHRRP and CRS assets, as well as rented
facilities, are used and managed efficiently. Ensure that the procurement of
office supplies and asset management systems is completely compliant. Manage
inventory monitoring, management, and reporting.
Effectively manage and supervise administrative staff. Manage team
relationships and employee wellbeing. Coach direct reports, create individual
growth plans, and supervise their performance completely. Monitor and review
performance to ensure the ability to successfully support high-quality
programming.
Serve as the primary liaison and manage relationships with appropriate external
stakeholders (landlords, service providers, etc.) on assigned administrative
matters, ensuring that all necessary authorizations and paperwork are up to
date.
Help ensuring that employees have
access to essential information, training, and safety materials and equipment
in order to maintain a safe and healthy work environment.
Manage the provision of travel and logistics support and services to both
employees and guests. Manage event planning activities, such as delegation
visits, trainings, and seminars.
Basic
Qualifications
Bachelor's degree in business administration or a related subject. A Master's
Degree would be beneficial.
A minimum of 5 years of experience in administrative support functions, with
growing responsibilities. Office management expertise is advantageous. Experience
with an NGO is a bonus.
Required Languages - List the languages needed to execute the job.
Duration: three months (possible extension).
Travel - Include the proportion of required travel, if
appropriate. Could be expressed as Must be willing and able to travel up to 30
percent.
Knowledge, Skills, and Abilities
Excellent planning, organization, and time management skills.
Ability to make smart judgement and good decisions.
Strong customer service orientation with excellent communication and
interpersonal skills.
Ethical behavior and capacity to keep confidentiality
Proactive, resourceful, solution-oriented, and result-oriented
Preferred
Qualifications.
Procurement experience is beneficial.
Staff management experience and talents that provide a learning environment are
advantageous.
Proficient in the Microsoft Office suite (Excel, Word, PowerPoint, and Visio)
and information management systems.
Agency REDI Competencies (for All CRS
Employees):
Agency competencies define expected conduct and attitudes for all employees.
When exhibited, they create an engaging environment, assist employees in
performing to their full potential, and assist CRS in meeting agency
objectives. These are based on CRS's mission, values, and guiding principles,
and each staff member applies them to carry out his or her responsibilities and
achieve the intended results.
Personal accountability means consistently accepting
responsibility for one's own actions.
Acts with Integrity - Consistently demonstrates principles consistent with the
CRS Guiding Principles and goal. Is regarded honest.
Builds and maintains trust by demonstrating consistency between words and
deeds.
Collaborates with Others: Works well in intercultural and varied teams.
Open to Learning - Seeks out situations that will modify one's perspective or
provide an opportunity to learn something new.
Agency Leadership Competences:
Lead Change - Constantly seeks ways to improve the agency through a culture of
agility, transparency, and creativity.
Develops and Recognizes Others - Increases personnel capacity to achieve their
maximum potential and improves team and agency performance.
Strategic Mindset: Understands the responsibility of translating,
communicating, and implementing agency strategy and team priorities.
Technical
Reporting: Head of Operations (HoO).
Supervisory Responsibilities: Fleet
and Logistics Officer
Key Work Relationships:
Internal: Program Managers, Head of
Programs, Country Managers, CRS Country Office Team Members, and SHRRP Team
Members.
External participants include the SPHF team, other partners, counterparts,
other governments, and others.
Disclaimer: This job description
does not cover all skills, duties, and responsibilities.
CRS' talent acquisition practices demonstrate our commitment
to protecting children and vulnerable persons from abuse and exploitation.
CRS emphasizes candidates who are citizens or permanent residents of the countries
where CRS has offices.
CRS is an equal opportunity employer.
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