Administration & Safety and Security Officer (Emergency)
CARE International in Pakistan
IMPORTANT
DATE
Starting date of application form 23rd August, 2024
Last date of application 4th September, 2024
Location Sindh or Balochistan (TBN)
Jobs Position Development Sector
Vacancy Detail
CARE is a renowned international humanitarian and
development organization. Since its inception in 2005, CARE Pakistan (CP) has
been in the forefront of disaster relief efforts and development programs. CARE
Pakistan operates through local partners and engages with a wide range of
stakeholders, making collaboration a key component of its work throughout the
nation.
Job Summary:
The Admin & Safety and Security Officer
will provide reliable support for managing the safety and security risks of its
program operations, staff, assets, and offices. The individual is required to
support emergency response in the field with program teams ensuring safety and
security mechanisms are in place. The individual is expected to provide
full-time support, including being available out of normal business hours to
proactively assess and respond to any related Admin safety and security risks
or needs.
This post will also be responsible for coordinating and
supervising office administration, general services and logistics of CARE
Pakistan’s Field Office including the movement of staff (staff logistics) and
vehicles (fleet management), as well as set up of administration of office
support systems and assets monitoring – telephone communications, office
vehicles, furniture and fixtures
Key
responsibilities:
1. Safety and Security Operations (60%):
Provide full support and assistance to program teams in the field. During an
emergency response (flood, earthquake, etc.) or other project implementation,
ensure that safety and security systems are in place and practiced.
Frequent field visits (60%-70%) to affected or other project-implemented
districts to undertake safety and security risk assessments, identify potential
risks, and advise on mitigation solutions.
Provide extensive security briefings and orientations to field-based personnel.
Close coordination with other organizations/government offices that are
conducting flood response or other humanitarian project implementations in the
affected areas.
Ensure that the CO's standard operating procedures (SOPs)
are followed to maintain secure operations for CARE staff members in field
offices and field assignments.
Maintain continual communication and coordination with individual CIP Program
Managers as well as CIP Program Coordinators/Directors to ensure that current
awareness of major programming activities is factored into Safety and
Security's internal planning.
Support the Safety and Security section in successfully liaising with
government and law enforcement authorities (LEAs) to ensure the safe movement
of CARE staff and related safety and security risk management.
Ensure that CIP offices are equipped with the necessary
safety and security equipment, and work with the administration or other
appropriate teams to ensure its prompt installation, repair, and/or
maintenance.
Assess safety and security threats and risks to CARE and provide timely
recommendations/advice to workers.
Any incidents of staff noncompliance with established protocols or processes
should be reported to the safety and security manager, along with recommendations
for corrective action.
Oversee and ensure safe workforce mobility for the CARE business.
Keep up to current on the security situation in your deployment region and send
short daily and weekly progress reports to the Safety & Security Manager.
Ensure and support that employees generate online trip
tickets and local field plans before leaving their field areas or the station,
and that these trips are approved by the proper authorities, line managers,
safety and security department, and country director.
Attend frequent government and I/NGO security network meetings within field
office(s) and ensure that discussion topics from these meetings are conveyed
internally to the safety and security manager on a timely basis.
Understand and adhere to all CARE International and Pakistan's safety and
security rules, procedures, humanitarian principles, programming principles, CI
PSEA Policy, CI Gender Policy, and Core Values.
Monitor CCTV at the field office and notify the safety and
security manager of any findings that require action.
Monitor the vehicle monitoring system to ensure that vehicle movements are as
planned.
Ensure that the specified movement tracking protocols are followed by both the
Safety and Security unit and all CIP employees.
Send security and safety alerts to all workforce by SMS, WhatsApp, and email.
In the event of an emergency, administer first assistance to any staff member
in need.
Monitor the vehicle checklist on a daily basis to verify that the entire fleet
is in outstanding condition.
Assist the CO in conducting detailed, frequent safety and
security assessments and in-house briefings for staff and visitors. This
includes preparing and updating safety and security briefing packages based on
the current local security situation.
Provide administrative and logistical support as needed.
Everyone at CI is responsible for safety and security through complete
compliance and accountability (as stated in Principle II of the CARE
International Safety and Security Principles).
2. Office
Administration, Logistics, and Fleet Management (30%):
Provide broad administrative support to the Project Team in the Field Office.
Ensure tight collaboration with the Islamabad Office on all elements of
day-to-day activities, as well as participation in and monitoring of partner
administrative processes.
Support the CIP core admin and management team with the maintenance of office
support systems for telecommunications, general office support, vehicle
management, travel and accommodation support, and any other assistance as
needed.
Monitor the upkeep of project offices and activities.
Ensures the availability and proper use of project-related facilities.
Ensures a professional working environment surrounding project offices.
Contribute to keeping a clean and healthy environment.
Ensures that all project materials (computers and accessories) are in good
condition.
Provides timely reports on project administration activity.
Ensure the arrival and departure of project visitors/CIP staff.
Provide adequate accommodation for visitors and CIP personnel.
Support the upkeep of the project's office space, furnishings, and fixtures.
Always prioritize project personnel safety.
Directs and supervises the process for maintenance and proper vehicle
operation.
Ensure that appropriate transportation is available for project personnel and
guests.
Ensure that the project property registration is complete
and that all objects are recorded and labeled correctly.
Compares the list of project property annual physical counts to the records.
Ensures that all project items in the store are appropriately registered and
stored.
Ensures that all relevant formalities for project goods received and dispatched
are always followed.
Ensures that all fast-moving project stock items are moved on schedule and without
creating a gap.
Maintains a computerized project store record of all project assets.
3- Capacity Building (5%)
- Build
capacity of CARE staff in understanding and complying with the safety
protocols.
- Support
in organizing simulation exercises for the staff for situations like Fire,
Attack on the office, earthquake etc.
4- Perform Other Duties
as Assigned (5%):
- Undertake
any additional tasks or responsibilities as required by the organization
or the emergency situation.
- Ensure
full compliance with CARE International’s Safety & Security
Principles, recognizing that safety and security is everyone’s
responsibility.
- QUALIFICATIONS
(KNOW HOW)
§ A) Education & Training:
Required
Bachelor's degree in business administration or social sciences.
B) Experience:
At least four years of relevant job experience in law enforcement agencies
and/or other security organizations.
Working with an international donor organization/NGO will provide an added
advantage.
Should be able to create reports in Microsoft Word, Excel, Outlook, and
PowerPoint. Good computing capabilities.
Technical and managerial ability, solid judgment, and the ability to engage and
collaborate effectively with people at all levels.
Demonstrated leadership skills to motivate and encourage others.
- Excellent communication
presentation skills and proficiency in English.
- Excellent and proven experience
in strategic planning of human resource management.
- Firm belief in teamwork, gender
equality, transparent and participatory management.
Note: This position is
conditional on the availability of funding. Further, this position will be for
deployment in Sindh and/or Baluchistan with the exact duty station to be
notified at the time of offer, depending upon the response
location. Applications for this position will be screened and interviewed
on a rolling basis.
CARE participates in the
Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme,
We are requesting information from the candidate's prior
employers regarding any findings of sexual abuse, harassment, or exploitation
during employment, as well as any occurrences that were being looked into after
the candidate left the company. Acceptance of references and proper screening
are prerequisites for all employment offers. The job applicant certifies that
they have read and understand our recruitment procedures by submitting an
application.
Note: Before the deadline, candidates can apply via Brightspyre or submit their
resumes directly to pakhr@care.org, making sure to include the position title
in the subject line. Please include your resume and pay expectations in
addition to your current information.
Post a Comment